1-Month Cuba (25-35)

What is included in the cost of the trip? Are there extra costs?
On our side, we try to keep IMMERSION all-inclusive so you don’t have to worry about any hidden fees or big, unexpected costs! All your essentials (airfare, food, housing, staffing, training) are covered once you arrive in Fort Wayne, Indiana—but plan a little extra for immunizations, travel to/from Indiana, or a new passport if you need one. We also recommend a small stash of spending money in case you need shampoo, snacks or souvenirs along the way. But this amount is minimal and totally up to you. Experience Mission also requires all team members to travel with a Personal Emergency Fund—a debit or credit card with $1,000-$1,500 available and $300 of reserve cash in case you were to have a medical issue or reason to travel home unexpectedly. This amount may seem high, but it’s purely a precaution. Most team members never spend a penny of their emergency fund while on the trip.

Is the $500 deposit refundable?
Once you commit to a trip, we’re counting on you. We don’t offer refunds, but we’ll do our best to be flexible and work with you to transfer the funds to a different trip whenever possible. You can read more in our Payment & Refund Policy document.

I'm worried about fundraising. What have other team members done in the past?
Once you’re all-in, we’re committed to helping you go. Over and over again, we’ve seen people roll up their sleeves and get creative. We’ve also seen God show up miraculously when team members had no idea how they’d raise enough. We provide a few helpful things to support you in the process:

1. Fundraising Coach to cheer you on, give a pep-talk if you feel discouraged, and help you stay on schedule.

2. Our IMMERSION Fundraising Guide with creative ideas and practical resources to get you started.
3. An online Fundraising Profile that allows you to easily collect donations, share your story, and post updates about your progress. Credit card fees on these donation pages are less than a GoFundMe page, and all donations are tax-deductible for your donors.

How often will I be able to communicate with people at home?
We encourage you to pack your cell phone or other small, wifi-enabled device. Often, turning off cellular data and connecting to a local hot-spot is the best way to stay in touch with friends and family. In some IMMERSION locations, you’ll be totally off the grid for weeks at a time. In other locations, you can get online daily. During your interview, please ask our staff about expectations for each country so you can be prepared!

What if I have a personal emergency and need to talk with someone at home?
In all things, we’re there to support you. If you have a personal emergency, our staff will allow you to use the official EM phone with an international calling or data plan. In most locations, communication is fast and easy, but in some locations, it can be slow or very expensive to make a call back to the U.S. During your interview, ask our staff more about communication limitations or how we get in touch when there is an emergency.

What can I expect from the application process?
We hope joining an IMMERSION team feels like an exciting, relational process. In our eyes, it’s a two-way street—us getting to know you but also you learning more about Experience Mission. You don’t have to be 100% committed to fill out an interest form, submit your application or even schedule a video interview. During your video call with our staff, we hope you’ll feel free to be yourself, ask lots of questions, and figure out if this is the right fit for you. Once you’re accepted onto a team, it’s up to you to say YES and begin fundraising using the free fundraising profile, making this adventurous idea become a reality.

How do I know if I fit the requirements for this team?
We’re not looking for perfect people, but simply individuals who want to challenge themselves as they serve others. IMMERSION as a program for young adults (this specific program is for people age 25-35) pursuing Jesus with a desire to grow in their faith. We look for people who can embrace a rugged lifestyle, respect cultural differences, build healthy relationships with teammates and locals, thrive away from home, and are in good physical, mental, and emotional health.

How many people will be on my team?
We’re expecting you to make some lifelong friends on IMMERSION! Each team is made up of 5-15 people who will know the good, bad and ugly about you. You’ll sweat and serve and share so much life together across countless miles. We can’t wait for you to meet each other.

Will this program help me grow spiritually?
We hope you’ll look back on your IMMERSION term as a time of meaningful exploration and growth! In fact, we hope you’re never the same. We hope your faith becomes more personal, deep and bold as you seek to live your mission on the trip but also once you get home. From personal experience, we know there is something incredibly powerful about leaving behind the familiar and serving others with our everyday lives.

What’s the impact of IMMERSION? How do I know I’m part of something meaningful?
Throughout the term, you'll have the opportunity to connect with a variety of local partners who already have a vision to reach their community for good. EM typically works alongside churches, missionaries, schools or non-profits in the community with the goal of cheering them on in their long-term work. We desire to encourage our local partners in the work they are already doing instead of taking over or coming in with our own agenda.

What will my daily schedule look like?
Each day brings something new and gives you the chance to share Christ’s love through everyday life moments! Most ministries are relationally focused, but there may also be opportunities for hands-on work projects such as painting schools, digging outhouses, or helping with agricultural projects. Our hope is that you’ll find opportunities to serve whether you’re leading VBS with your teammates, tutoring at a local school, attending church, participating in a Bible study, working in your host family's field, doing laundry in the river, going to the market, playing soccer, carrying water from the spring, or preparing meals with your host mom.

How will EM choose my host family?
Our local partners help us identify trusted host families in each community. Host families are eager to have team members in their homes, but they are usually just as nervous as you are! Remember that this is a cross-cultural experience for them, too. Typically, we divide team members into pairs for homestays and families are within a short distance of one another, giving you the chance to see teammates around the community and serve together in a variety of ways.

Will I be able to share the Gospel?
EM strives to share the message of Jesus in a way that is highly relational and respects each person's story and journey. Delivering this message of hope drives everything that we do, but we think it's especially important to partner with local people who can continue the process of growth and discipleship. Often, we’ve found the best moments to share your faith don’t happen in a scheduled program, but in the midst of a real person-to-person conversation. These are the kinds of meaningful moments we try to facilitate on the trip. If you’re interested, read more about How We Share the Gospel.

Is EM part of a specific religion or church denomination?
Experience Mission is a Christian organization, although we aren't connected to any one church or denomination. Our staff members all have a personal faith in Jesus and come from a variety of church traditions and denominations. Our Statement of Faith in the About Us section of our website seeks to unite us, not divide us, in ministry.

Do I need a passport or visa?
You will definitely need a passport! If a visa is needed for your trip, the EM staff will guide you through the process of applying for one after you join the team. Regarding visa costs, you can count on us to cover any visa fees as part of the trip! But if you don't have a passport yet, you’ll want to start applying for one now. The good news is, it won’t expire for 10 years so you can plan lots of trips after IMMERSION!

When will I get a trip itinerary?
We’ll send you an itinerary, including all flight information, approximately one month before the start of your trip. But you’ll also receive a lot of details during pre-trip conference calls or by interacting with teammates and our staff on your team’s Facebook group. These typically start 3-4 months prior to the trip.

What if there is an emergency that affects the entire team? What will we do?
Your team leader, local community partners, and international staff are equipped to support you if there is an issue (i.e. natural disaster, political unrest, increased crime, etc.) while living abroad. If your team were to need to leave the country, each of you would be responsible to use your “Personal Emergency Fund”—a debit or credit card with $1,000-$1,500 available and $300 of reserve cash in case you were to have a medical issue or reason to travel home unexpectedly—to rearrange travel plans, but our staff would be available to guide you. EM encourages team members to purchase Travelers Insurance and offers provider recommendations once you join the team. We also take extra precautions by enrolling our teams in STEP (Safe Traveler Enrollment Program) through the U.S. Department of State. This means we will receive any urgent travel updates for U.S. citizens in the region where you are living and serving.

Should I purchase Travelers Insurance?
Experience Mission requires all team members to travel with “Personal Emergency Fund”—a debit or credit card with $1,000-$1,500 available and $300 of reserve cash in case you were to have a medical issue or reason to travel home unexpectedly. This amount may seem high, but it’s purely a precaution. Most team members never spend a penny of their emergency fund while on the trip. Although Travelers Insurance isn’t required, we highly recommend it because it may help you recoup some costs if you did have an issue. We make a recommendation for one provider in your Mission Center who offers rates as low as 40 cents per day, so the cost is minimal.

If my parents need to get ahold of me, how can they reach me?
Our office has a 24-hour line that is available to parents if they have an emergency at home and can’t communicate with you directly. 30 days before your trip, we’ll send your parents more information about how and when to use this line! We hope it gives them some peace of mind to know our staff is here to help if an emergency arises.

We are passionate about seeing people make missions a lifestyle, not just a one-week or one-month experience. IMMERSION gives participants the chance to go, but also the challenge to come back and make a difference in their home context. We’re proud of the growing group of IMMERSION past team members who are choosing to live boldly. As you consider joining an IMMERSION team, ask yourself, “Who will I become?"

“Experience Mission has become a second family to me; a home away from home. Like so many of us, I was looking for meaning, purpose, and a chance to grow like I couldn't on my own. IMMERSION gives you the opportunity to expand your cultural perspective, expound on your ideologies, and experience the freedom of living outside your comfort zone. But most importantly, it gives you the opportunity to love people across cultural boundaries and in new ways.

I came on IMMERSION hoping to make some big life decisions. But instead, I got confusion. The beautiful thing is, it left me more open to what God wanted for me instead of what I wanted. Starting this fall, I will be attending a Bible college and pursuing a career in ministry! It started with a click of a button. Requesting information about the IMMERSION program.”

Worried about the raising the money to go? Don’t let it stop you from taking a journey that can radically impact your faith and purpose in the world.

Over and over, we’ve seen team members roll up their sleeves and get creative with fundraising. We’ve also seen God show up miraculously when team members had no idea how they’d meet their goal. And we know you can do it, too!

EM provide's helpful tools to support you in the process, including:

EM's IMMERSION Fundraising Guide wIth creative ideas and resources to get you started!

IMMERSION Fundraising Profiles which you can customize to share your story and easily collect donations.

As a parent of someone considering the IMMERSION program we know you may have questions, so we’ve tried to answer a few of them here. Although team members are over 18 and will be treated as adults, your support and input are so valuable as they make plans. So, thank you for cheering them on!

Many of these details (and more) will be discussed with team members during the application process and pre-trip conference calls or are already listed as accessible resources for all applicants. If you feel like you have a lot of unanswered questions, we encourage you to talk with team members and review the available information together to help you feel more in the loop.

About Experience Mission

Is EM part of a specific religion or church denomination?
Experience Mission is a Christian organization, although we aren't connected with any one church or denomination. Our staff members all have a personal faith in Jesus and come from a variety of church traditions and denominations. Our Statement of Faith seeks to unite us, not divide us, in ministry.

But I've never heard of Experience Mission.
Yeah, we know! As a relatively young organization (founded in 2003) our name is still new to many. Although we’re continually developing partnerships with Christian conferences, universities, and denominations, much of our marketing efforts are focused on word of mouth and getting opportunities in front of people online. We trust the right volunteers and partners will find us and share our desire to be people of hope in a broken world. You can read Our Story for more details about how and why we got started!

How do I know EM is a credible organization?
Experience Mission will have over 4,000 short-term (1-2 week) volunteers serve with us this year and over 120 IMMERSION team members! We’re proud of our growing network of church leaders and young adults all over the world. Throughout the interview process, we are happy to provide applicants with references if they’d like to talk directly with team members who have been a part of IMMERSION in the past. Our alumni network is thriving and many are eager to share their experience!

Finances

Are donations toward this trip tax-deductible?
Since EM is a 501c3 non-profit, any donations made through the EM website or any checks mailed to the EM office are tax deductible. All donors receive receipts for tax purposes outlining their contributions.

What fundraising resources or scholarships are available to applicants?
Once team members commit to the trip, we’re there to support them. Over and over again, we’ve seen people roll up their sleeves and get creative. We’ve also seen God show up miraculously when team members had no idea how they’d raise enough. We provide a few helpful things to support team members in the process:

1. Fundraising Coach to cheer team members on, give a pep-talk if they feel discouraged, and help them stay on schedule.
2. EM’s Fundraising Guide with creative ideas and practical resources to get team members started.
3. Online Fundraising Profile which allows team members to easily collect donations, share their story on social media, and post updates about their progress. There are no fees and all donations are tax-deductible for donors.

What is EM's refund policy?
Once team members commit to a trip, we’re counting on them. Due to the long-term logistics that are set in motion when team members join a team, we aren’t able to offer refunds, but we do our best to be flexible and work with team members to transfer their funds to a different trip whenever possible. Team members can also read more about our Payment & Refund Policy by signing in to their MyMission account.

What happens if EM cancels a trip?
If a trip is canceled by Experience Mission because of the minimum team size not being met, safety concerns in the community, natural disaster, or another issue, we will provide the team member with other options during the same timeframe and transfer any available funds to the new trip. If a team member cannot find a location that interests them during the same timeframe, they will be offered a credit to be used toward a future IMMERSION trip within 24-months of the original start date.

Safety

How long has EM been working in these communities and do they work with trusted partners?
Depending on the specific location, EM has been working in a community anywhere from 1-15 years. We work with local people who are often pastors, non-profit managers, missionaries, school teachers, or indigenous leaders. These local leaders work closely with our full-time staff and the IMMERSION team leader to identify host families, select ministry sites, place volunteers in classrooms, navigate cross-cultural barriers, and determine safety guidelines. We couldn't and wouldn't do ministry without our local partners!

What happens if there is an emergency—is there a hospital or clinic nearby?
If there is an emergency, EM staff members will support team members by helping them communicate with home and getting them to a safe location. Often, local clinics are a short distance from where team members are staying, however, large hospitals can often be several hours away by vehicle. Experience Mission requires all team members to travel with a Personal Emergency Fund—a debit or credit card with $1,000-$1,500 available and $300 of reserve cash in case they were to have a medical issue or reason to travel home unexpectedly. This amount may seem high, but it’s purely a precaution. Most team members never touch their emergency fund while on the trip.

What precautions does EM take for international travelers?
EM registers all teams with STEP (Safe Traveler Enrollment Program) through the U.S. State Department. This allows our staff team to receive official travel alerts if there is an issue in the region including: political protests, civil unrest, increased crime, weather alerts, natural disaster, terrorism, or specific threats for foreign travelers. You can read more about the precautions we take in the following document: EM — Traveling and Serving Internationally

Communication

How reliable is communication and how often should we expect to be able to connect with team members?
As a general rule, we typically tell team members to expect to have access to the internet every other week. However, it could be more or less often depending on the exact location. Team members should ask about this during the application and interview process in order to set good expectations for their specific trip. In some IMMERSION locations, team members will be completely off the grid for weeks at a time. In other locations, they may be able to get online daily.

Will I receive updates from EM throughout the trip?
In regards to travel, we encourage you to go by the mantra that "no news is good news." Our staff will be in communication with the team and inform you if there is an emergency, but otherwise, you will not receive updates about delays, flight changes, arrival times, etc. We ask all team members to keep friends and family in the loop, but please know that in some locations their updates to you may not be immediate or frequent. We encourage all family and friends to "Like" EM on Facebook and keep an eye out for posts on the IMMERSION Blog as a way of receiving periodic updates throughout the trip!

What happens if there is an emergency at home and I can't communicate with a team member directly?
Our office has a 24-hour line that is available to parents if there is an emergency at home and the family can’t communicate with a team member directly. In this case, our staff would help relay a message and support the team member in whatever way possible. 30 days before the trip, the official emergency contact will receive more information about how and when to use this line! We hope it gives you some peace of mind to know our staff is available to you as a resource if there is an emergency.

Can I visit my son or daughter while they're on IMMERSION?
Over the years, we've seen how visits from family members in the middle of IMMERSION can create distractions (or extra homesickness) for both team members and teammates. Additionally, it can be a logistical challenge for families to arrange transportation or housing in remote communities, creating a burden for our partners or host families. For this reason, we ask parents and other family members to refrain from planning to visit team members during the trip unless Experience Mission staff has given special permission ahead of time.