Every team member must fill out an online Team Member Registration form.

• Your assigned 4-Digit Team ID number to fill out their application, which is a four-digit number that was sent in a confirmation e-mail upon completion of the registration process.
• Insurance information
• Passport information (for international trips)

ONLINE TEAM MEMBER REGISTRATION

1   Send the following link to your team members for them to fill out the Team Member Registration Form: experiencemission.org/teammemberapp

2   Click the link on the page to start the registration form. If you have partnered with Experience Mission in the past, you should already have a Username and Password. You can SIGN IN to begin filling out your registration. (If you are a returning volunteer but don't remember your information, click: "Forgot your Username or Password?")

3   If you are new to Experience Mission, CREATE A NEW ACCOUNT. Follow the prompts that include inputing your TeamID, selecting a Username & Password and filling in your personal information.

4   Team members must complete these online registration forms no later than 30 days prior to the start of your mission trip.

MEDICAL INSURANCE
It is important to note that all medical expenses are the responsibility of the participant. Every team member must provide proof of medical insurance. All applicants should check with their personal medical insurance provider regarding international and out-of-state coverage. For international travel, Experience Mission strongly recommends purchasing additional travel insurance. Travel insurance can be purchased separately through a local insurance company, but we also provide a link to a recommended travel insurance provider on the MyMission Trip page for Team Leaders.

If you would like to add or remove team members you have 3 options:

1   Click on the "Adjust Team Size" link in the Trip team leader section of your MyMission account.

2   Call our office at: (888) 475-6414.

3   Contact your Experience Mission servicing representative via e-mail.

Please note: Decreasing your team size will involve a financial penalty. Depending on when you decrease your team size, there is a non-refundable deposit you will not be able to recoup. Within 120 days from the start of your trip, this non-refundable deposit amount increases to 50% of the participant fee. Within 30 days from the start of your trip, this amount becomes equal to your full participant fee. Please refer to our Registration & Payment Policy for more information.

Please let us know your travel details by clicking on the Add Your Travel Itinerary link in your Team Leader section.

DOMESTIC LOCATIONS
Arrival — Your team should plan on arriving between 3pm and 5pm on the first day of your trip. Your trip officially begins with dinner.
Departure — Your team should plan to depart after breakfast on the last day of the trip.

INTERNATIONAL LOCATIONS
Please refer to the "Travel Details" link in THE Team Leader Section of your MyMission account for specific time frames. If you have difficulty finding flights that fit into your specified time frame, please contact our office before booking your flight to make special arrangements.

REQUIRED TRAVEL DOCUMENTS
Passports — Passports are required for all international travel. An expired passport is not considered valid. Also, some international locations consider a passport with an expiration date within six months of your travel to be invalid. For complete and up to date information on all document requirements, we recommend that you visit www.travel.state.gov.

View our example Parental Consent to Travel Abroad form — All team members under age 18 must obtain a written, notarized letter from their parents giving them parental permission to leave the country. They must carry the original notarized letter, not a photocopy of the letter.

• If the minor is traveling without parents, both parents must sign the letter.
• If the minor is traveling with one parent, the parent that is not traveling with them must sign the letter.
• If the minor's parents are separated or divorced and both parents do not want to sign the same letter, they must have a notarized letter from each parent giving them permission to leave the country

Experience Mission has an example permission letter format document or you can create your own letter. However, the letter must include the following information:

1   The full name of both parents and their formal signature
2   The full name of the child
3   The full name of the adult chaperone serving as the team leader
4   The specific traveling dates for each country
5   The destination country
6   The reason for travel to the destination country (example: service project not mission trip)
7   The airline itinerary (if applicable)

U.S. STATE DEPARTMENT REGISTRATION
Experience Mission recommends that all teams traveling to an international location register with the US State Department. You can register by going to step.state.gov/step. You will need the address and phone number of where you are staying to register. You can find this information located in the Team Leader section of your MyMission account under the heading Travel Details.

SHOTS & VACCINATIONS
Experience Mission requires every participant to be current on his or her Tetanus vaccination and recommends that every participant be current on all other routine vaccinations. When traveling to one of our international partner communities, we strongly recommend consulting a Travel Medicine Clinic, your local physician or The Center for Disease Control (www.cdc.gov) to determine prudent and appropriate precautions and recommended vaccinations.